Cookie Policy
Last updated: October 9, 2025
1. What Are Cookies?
Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit our website aroundnotes.ai . They help us provide you with a better experience by remembering your preferences and understanding how you use our site.
This Cookie Policy explains what cookies we use, why we use them, and how you can control them. By continuing to use our website, you consent to our use of cookies as described in this policy.
2. Types of Cookies We Use
Strictly Necessary Cookies (Always Active)
These cookies are essential to operate our website securely and enable core functions such as authentication, network management, and accessibility. They cannot be disabled through our systems.
| Cookie Name | Purpose | Duration |
|---|---|---|
| Maintains secure user session and authentication state | Session | |
| Protects against cross-site request forgery attacks | Session | |
| Remembers your cookie preferences and consent choices | 12 months |
Performance and Analytics Cookies (Optional)
These cookies help us analyze website traffic and user interactions so we can measure and improve our platform's performance. Data is aggregated and anonymized. We use Microsoft Clarity (compliant with EEA/UK/Switzerland cookie consent requirements effective October 31, 2025) and internal analytics tools compliant with GDPR and CPRA.
| Cookie Name | Purpose | Duration | Provider |
|---|---|---|---|
| Identifies unique visitors for Clarity analytics | 1 year | Microsoft Clarity | |
| Links multiple page views into a single Clarity session | 1 day | Microsoft Clarity | |
| Identifies first-time Clarity visitors | 1 year | Microsoft Clarity |
Data collected includes: Page views, click interactions, scroll depth, device type, and time spent on pages. All information is pseudonymized and processed on Microsoft’s secure servers located in the U.S. and EU.
Marketing and Advertising Cookies (Optional)
These cookies enable personalized advertising, measure campaign performance, and help prevent ad fraud. Marketing cookies are used only if you have explicitly consented.
| Cookie Name | Purpose | Duration | Provider |
|---|---|---|---|
| Delivers advertising and analytics via Meta (Facebook) Pixel | 3 months | Meta Platforms, Inc. | |
| Tracks engagement following a Facebook advertisement click | 3 months | Meta Platforms, Inc. |
Important notice: Marketing cookies are placed only after you have explicitly opted in. You may withdraw your consent at any time via the cookie banner or by contacting legal@aroundnotes.ai.
3. How We Use Cookies
🔧 Essential Functions
- • Secure access, authentication, and navigation
- • Session continuity and fraud prevention
- • Load balancing and site stability
- • Saving cookie consent preferences
📊 Analytics & Optimization
- • Understanding visitor interactions and behavior trends
- • Improving user interface and accessibility
- • Measuring performance and user engagement
- • Testing new features (A/B testing)
🎯 Personalization
- • Adapting content to language and region
- • Customizing interface and theme settings
- • Remembering login preferences
- • Providing relevant feature recommendations
📢 Marketing & Advertising
- • Evaluating advertising effectiveness across campaigns
- • Delivering personalized marketing communications
- • Preventing duplicate or fraudulent ad impressions
- • Understanding referral sources and conversions
4. Third-Party Services
We use the following third-party services that may set cookies on your device:
Microsoft Clarity
Purpose: Heatmap, session replay, and user behavior analytics (EEA/UK/Switzerland compliant)
Data Collected: Session identifiers, click/tap interactions, scroll depth, anonymized IP, and browser type (explicit consent required as of Oct 31, 2025)
Privacy Policy: Microsoft Privacy Statement
Opt-out: Disable analytics cookies in our cookie banner or browser settings.
Meta Pixel (Facebook)
Purpose: Ad conversion measurement, campaign optimization, and remarketing
Data Collected: Page visits, form submissions, and anonymized ad performance data
Privacy Policy: Meta Privacy Policy
Opt-out: Disable marketing cookies or adjust your Facebook ad settings at https://www.facebook.com/adpreferences.
Amazon Web Services (AWS)
Purpose: Secure hosting infrastructure for analytics and application data
Data Collected: Operational metadata, error logs, and anonymized performance statistics
Privacy Policy: AWS Privacy Notice
Opt-out: Not applicable — AWS cookies are strictly necessary for service security.
5. Managing Your Cookie Preferences
5.1 Our Cookie Banner
When you first visit our website, you'll see a cookie consent banner. You can:
- Accept All: Allow all cookies including analytics and marketing
- Necessary Only: Only allow essential cookies
- Settings: Choose which categories of cookies to allow
5.2 Browser Settings
You can also control cookies through your browser settings:
Chrome
Settings → Privacy and Security → Cookies and other site data
Firefox
Settings → Privacy & Security → Enhanced Tracking Protection
Safari
Preferences → Privacy → Manage Website Data
Edge
Settings → Cookies and site permissions → Manage and delete cookies
⚠️ Important: Disabling necessary cookies may affect website functionality. Some features may not work properly if essential cookies are blocked.
6. Legal Basis for Processing
🔒 Necessary Cookies
Legal Basis: Legitimate Interest (Art. 6(1)(f) GDPR)
Justification: Essential for secure operation, fraud prevention, and enabling requested services.
📊 Analytics Cookies
Legal Basis: Consent (Art. 6(1)(a) GDPR)
Justification: Used only when the user provides explicit, informed consent via the banner.
🎯 Marketing Cookies
Legal Basis: Consent (Art. 6(1)(a) GDPR)
Justification: Used exclusively with prior user consent to deliver personalized advertising.
7. Cookie Data Retention
| Cookie Type | Retention Period | Deletion Method |
|---|---|---|
| Session Cookies | Until the browser session ends | Automatic deletion upon browser closure |
| Persistent Cookies | 1 day to 12 months (depending on purpose) | Automatic expiration or manual clearing via browser |
| Analytics Data | 26 months (Microsoft Clarity default) | Automatic provider-side deletion under GDPR retention policy |
| Marketing Data | Up to 3 months (Meta Pixel default) | Provider-managed expiration or user opt-out |
8. Your Rights
Under GDPR and other privacy laws, you have the following rights regarding cookies:
- Right to Consent: You can choose which categories of cookies you allow.
- Right to Withdraw: Withdraw your consent at any time via our cookie manager.
- Right to Information: Receive clear, transparent details on cookie use.
- Right to Access & Portability: Request access to your data or receive it in a portable format.
- Right to Erasure: Request deletion of personal data derived from cookies.
- Right to Lodge a Complaint: EU users may contact their Data Protection Authority; U.S. users may contact the FTC or California Privacy Protection Agency.
9. Updates to This Policy
We may update this Cookie Policy from time to time to reflect changes in our practices or legal requirements. When we make changes, we will:
- We review this policy at least annually or after regulatory changes.
- We update the "Last Updated" date at the top of this document.
- Significant updates will be communicated via website notice or email.
- If consent requirements change, we will request new consent as required by law.
10. Contact Us
If you have questions about our use of cookies or this Cookie Policy, please contact us:
Email: legal@aroundnotes.ai
Subject Line: Cookie Policy Inquiry
Response Time: Within Within 48 hours
This Cookie Policy is effective as of October 9, 2025
Version 1.2